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Hereโ€™s my Metadata Guide

July 23, 2023

Submitting music to music supervisors, agents, or libraries?

Getting your metadata right is critical for sync placements!

Just thought Iโ€™d send you my simple guide showing you step-by-step how to get it perfect. Hope it helps!

PS. My 9 year old daughter wanted to film this one. ๐Ÿ˜‰

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  1. Ashley Ruger says:

    Yes, having trouble with metadata! I have turned in 3 briefs in Elite Coaching and I know I still don’t have it right. Come to think that without having an Apple system, things are a lot more convoluted. Using Acoustica Mixcraft on a Dell.

  2. Tery Wayne says:

    some kewl info……
    what about when Music SUPV wants both MP3 and WAV files….like you said the WAV metadata don’t transfer, but they still want it……then what?

    • Chris SD says:

      Hi Tery, they will ask for the WAV file at the very end when it’s ready to bake into the show, movie, or ad so no metadata necessary.

  3. Eric Bush says:

    Thank you for your time and help.

  4. Lance Wing says:

    Use AIFF files which are full uncompressed just like wavs and will carry the metadata with it. Plenty of available programs play and allow adding data to AIFF files.

  5. Rick says:

    Thanks for the info, saved me a lot of time and research. Not quite ready to take advantage of it yet, but getting close!

    Cheers!

  6. Craig Brandwein says:

    Perfect! Thanks for this!

  7. Catrina Seiffert says:

    Thanks Chris. I embed metadata in iTunes and then also add ant extras needed in Disco. Congrats to your budding filmmaker. Nice job ๐ŸŽฌ

  8. Catrina Seiffert says:

    Hmm. โ€˜โ€™Anyโ€™ extras. No โ€˜antโ€™ needed ๐Ÿ™ƒ

  9. Will Wixon says:

    This is really appreciated!
    Please keep your ideas coming.
    Thank you SO much!

  10. Johanna Lundstrom says:

    Hi Chris, thanks for reminding about the importance of metadata. Do you know if there is a way to make DISCO include the contact info as a default in the track information box, so that it can’t be forgotten? It would be handy not to have to enter info that repeats and is the same every time. I should probably ask DISCO but perhaps you know as well?
    Many thanks ๐Ÿ™‚
    Johanna Lundstrom

  11. Bill Romberg says:

    Hey Chris,

    Great reminder and thanks a tonne for the download. Awesome stuff.

    Bill

  12. Mich LS says:

    Hi Chris,
    Thanks for the reminder! No synchs yet for me, but congrats to the 4 in one person! I use Disco. It’s really easy to add Metadata on that platform.

    Have a great rest of your summer! Looking forward to seeing your 9yr old’s video ๐Ÿ˜‰

  13. Tamara Casey says:

    I finally broke down and got my act together on all this. Whew, what a slog. However, now, I am a Disco power user. Disco is far an away the easiest way to manage the tracks, deal with the meta data and be able to share links. Hopefully some syncs will start to follow.

  14. Cassandra Ardoin says:

    Kudos to your film maker! I stayed up until 2 am (cst) last night, preparing new metadata for songs that I’ve re-arranged and recorded (wanted to send in for briefs). What an exercise! I used your Metadata Guide – and because I spent so much time on it, I developed a rhythm, and some confidence, which definitely will happen if one practices and uses the suggestions to follow the guidelines and CHECK the metadata by sending it to yourself – maybe to another email address, or friend, etc. Thank you!

  15. Jason Eastwood says:

    I always use iTunes/Apple Music to add the info as it seems to work the best. Then I’ll upload it to Disco and maybe fill out some more fields, but I find the itunes system works best to imprint the metadata on the mp3 itself. You just have to make sure you go to the iTunes Media/Music folder on your computer to copy that version of the mp3 to upload to disco.

  16. Stewart Lockhart says:

    Hey Chris
    If you have an artist name "pseudonym" that you would like to use would this go into the field where the band name would go?

    New subject: How does one secure a pseudonym artist name? Do you have any content that addresses this?

    Thank you for all the great information!
    Stew

    • Chris SD says:

      Yes, that is right. You can just start using a pseudonym, no registration necessary unless you are trademarking it.

  17. Alex Kydd says:

    I like the crows at the beginning ๐Ÿ˜‰
    Your metadata guide is a great template! I use iTunes so it makes it easy to follow before migrating to DISCO.
    Thanks, Chris!
    Cheers, Alex

  18. Bianca says:

    Hi Chris! Just like Cassandra I stayed up all night, here in Spain it was 7 am past when I submitted the briefs and was getting anxious cos had to triple check all. When the deadline was getting closer I became faster and faster with metadata, getting the tags, the artwork, the codes etc , and now Im an expert in metadata thanks to you and all the amazing team!!! Certainly practice is perfection!!!!

  19. Jeff Soule says:

    Thank you Chris, I think your daughter did a great job! ๐Ÿ˜Š

  20. Connie Kis Andersen says:

    Hello Chris
    As a current student of your AOTSP course, I signed up to DISCO and have been using your template to insert metadata. I found the process simple and easy to follow. Thank you!
    The most important thing I realised I had to remember, was to submit the file which had been ‘worked’ and included the metadata as opposed to getting the process confused and sending the original one – especially when submitting music from my desktop via submission links. Now, of course, I have set up a folder on my computer in which my completed tracks have been downloaded and stored and make sure I submit from there.
    Glad to see your daughter is keen to get involved at such a young age. She did a great job and I am sure will go far with a Dad like you. ๐Ÿ™‚

  21. Richard Ridings says:

    Thanks Chris, always useful. Like a lot of folk here I’m starting in iTunes and then adding to the fields in Disco. Julie’s refresher class last night reminded me that it’s really really important to press ‘SAVE" in Disco for each of the sections that you add to. Also – apart from an organisational tool -I really don’t see the point of adding WAV’s to Disco. I think I would prefer to preserve my ‘upload able’ limit and have them in a separate folder.

    Congratulations to your budding firm-maker daughter. ๐Ÿ™‚

  22. Nur Peach says:

    Thanks so much for this, it’s really helpful! I’m a bit concerned about some of the songs I’ve already released because I think I put in the wrong genres. When I distributed them on CDBaby I put in synth pop and later realised that electropop was probably more accurate. Also, when I signed up to Bandcamp I was making folk music, so I put my genre as folk. Now, when I release pop songs that have nothing folk about them, Bandcamp just automatically tags them as folk and I’m not sure how to remove it.

  23. Kevin Jackson says:

    Thank you Chris, this is great. Youโ€™re a master teacher (and your daughter is so talented with filming)! I am now using Disco and find it super helpful. Appreciate everything about your course!

  24. Peter Bonne says:

    Great! Thanks Chris. Obvious! And thanks to your 9-y-old daughter. Iโ€™ve got one myself and sheโ€™s totally sold to photography ๐Ÿ™‚

  25. Louis King says:

    If you have a song with 5 writers using the "composer" field gets overwhelmed quickly by the time you add all the info for each writer. What would you recommend? pack it all in there or use a different field?

  26. Thornton Bowman says:

    I really thought I’d be moving to TrackStage. I like the people, I was a tester, it has some awesome stuff in it, but I spent a lot of time on Disco. It works, good support, supervisors know it, you guys use it. It’s hard now to imagine moving unless supervisors adopt it. Thanks for the metadata sheet. I’m sure it will be informative and provide me things to do while helping me avoid other things I need to do like washing the dishes. You’re the best!

    • Chris SD says:

      Thanks Thornton. Just so you know, TrakStage is not a replacement for Disco, it is the app that fills all the gaps.

  27. Kathy says:

    Thank you. The sheet is a very useful tool. ๐Ÿ‘Œ
    P.S. I love that your daughter filmed you. Kudos!

  28. Taner Remzi says:

    Thanks so much for the info, Chris. So would you recommend transferring all mastered songs to MP3 that I’m thinking of submission to syncing? Even if it’s already on streaming services? I have alot of options and material now.

    • Chris SD says:

      Yes, you always want to use mp3s but your WAV files will come in to play when the sync is finalized.

  29. John Alan Kennedy says:

    as always, thanks very much for the advice!

  30. Harry says:

    I use Mp3tag for metadata, and Dropbox to send. What do you suggest as the optimal .mp3 file size? Is there a more ubiquitous platform that more Supes prefer to use when sending files?

    • Chris SD says:

      Dropbox is fine. Box and Disco are also good. There is no optimal size for an mp3 but there is not much reason to code above 192 bitrate.

  31. Jessica Turner says:

    What an amazing resource…thank you, Chris! How cute that your daughter filmed this!

  32. bridget says:

    Is it ok to send soundcloud links to supervisors?
    If so, does the souncloud meta data get downloaded with the song, or do you have to embed your own metadata on the track before you upload it to soundcloud?
    Thanks

    • Chris SD says:

      You need to embed the meta data in your mp3 files and Soundcloud is not the best way to do this. You would want to use Dropbox, Box, or Disco. That said, it will be next to impossible getting through to music supervisors without having an "in".

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